Escort cards vs seating chart vs QR code: how to pick
All of these answer the same question: where do I sit? They differ in cost, effort, how well they cope with changes and how they look at your reception.
The four options
- Escort cards: a card per guest or party with a table number, picked up at the entrance.
- Place cards: a card at each seat with the guest's name, often used with escort cards.
- Seating chart board: one large display listing everyone by table.
- QR code sign: one sign that opens a page where guests look up their own table.
What to weigh
- Changes: cards and boards need reprinting; a QR page updates instantly.
- Crowding: a single board creates a crowd; cards and QR spread people out.
- Look: boards and cards are part of your decor; a QR sign can be styled to match your stationery.
- Cost and effort: cards take time to write and set out; a QR sign is one print.
- Older guests: cards and boards need no phone. With a QR code, keep a printed backup list.
A combination that works
Many couples use a QR sign for the lookup and place cards at the seats for the personal touch. Others keep escort cards and add a QR code on the back of the sign for latecomers.
Frequently asked questions
Do I need both escort cards and place cards?
No. Escort cards tell guests which table, place cards tell them which seat. Many weddings only assign tables.
Is a QR code seating chart tacky?
It does not have to be. A well-designed sign in your wedding colours can look as polished as stationery.